How to Get Journalists to Cover Your Event

By Jo Trizila, President & CEO, TrizCom Public Relations

jo blog journalists covering event.jpg

Events: At TrizCom PR, we love events – not only because they are fun but because they are parenthetical; they have a start and an end date, and events are measurable. For many of our events, the pre-promotion is more important for selling tickets than actual event attendance. However, if your event is a press conference, for example, press attendance is imperative.

However, unless you are promoting a best-seller, crowd pleaser or limited offer, it is often difficult to get press coverage.

Here is a good tip sheet from TrizCom PR for attracting media to your event.

1.    Create a plan. Think four months out for long lead pitches, 4-6 weeks out, a week out, the day before and post event.

2.    Know what the cool factor is – i.e., don’t bury the lead. Be as concise and precise as possible.

3.    What is press worthy of this event? Find the news hook. Is someone newsworthy speaking/headlining? Will a newsworthy person be in attendance (elected officials are always a great primer)? 

4.    Know your audience and where they are. Also know your journalist’s audience. Remember, selling the journalist is just part one to event PR – they must sell it to their audience. The topic MUST be relevant to their audience. I would not encourage inviting a technology reporter to a Junior League luncheon – unless Sheryl Sandberg is a member of this Junior League and has confirmed her attendance. Don’t forget your trade publications.

5.    Target influencers – identify top industry influencers and bloggers.

6.    Have images and video. An online press kit with downloadable high-resolution photos, biographies, agendas, etc. is always preferred, but place this information on a jump drive and you are just as good. The object is to make the media’s job as easy as possible.

7.    Can you tie your topic into a current event? We call this newsjacking.

•    If your association is holding a convention and there is a well-known speaker talking about insurance and the rise in premiums, pitch the reporter the speaker’s credentials and mention that he/she would be willing to talk on record about how the Affordable Care Act has impacted the xyzzy industry and their predictions for the future.

•    If you are hosting a medical conference and a leading M.D. is there to talk about a recent study but also has a new product to unveil, make sure you mention that.

•    If by chance you are hosting Fan Expo with Peter Mayhew (original Chewbacca from Star Wars), and a local woman who went viral for wearing a Kohl’s Chewbacca mask in her car has been personally invited to meet Mr. Mayhew – for the love of God, make sure the media is aware of this.

•    We represent a Boat Expo. Recently we tied in boat sales as an economic indicator for the economy. It worked. In fact, the economy topic is considered an evergreen trend. It will always sell.

8.    Write a press release or a media advisory. An ‘if we build it they will come” mentality just doesn’t work if they don’t know anything about it.

9.    Prepare your spokespeople with message points. Knowing why you want media there in the first place will help with what you want the journalist to write about (i.e., message).

10.    Have a person assigned to media. Nothing is worse than inviting a journalist to an event and they aren’t on the list or they wander around with no direction. Have a point person for them to text if they need anything.

11.    Make your own media. Photograph, video and Facebook Live at the event. At a few press conferences we have hosted, I was afraid breaking news would interfere with their attendance. I have hired a few photo journalists to mimic press and tape the event. The strategy works twofold – the audience and the client don’t realize they are not press, and secondly, you have great video to pitch post event.

12.    If it is a party, allow them to bring a guest.

13.    Remember the 5 Ws plus…
•    What? What is the event about? (20 words or less)
•    When? When is the event? (Date AND time – if someone is speaking at a particular time, note that. If it is a drop in at any time, mention that.)
•    Where? Where is the event? (Consider this when inviting the media to cover the event. I know of very few journalists who will travel for an event.)
•    Why? Why should the journalist care about YOUR event?
•    Who? Who will be there?
•    How? How do they let you know they want to attend?
•    Your personal contact information including cell.

14.    The final and most important factor - to get a journalist to cover your event is to simply invite them.


Is Twitter the Ultimate Newsjacking Tool?

By Jeff Cheatham, Senior Account Manager at TrizCom PR

If you’re like most PR professionals, you have your own Twitter account. Presumably, if for no other reason, to tweet out your most recent media wins to your distant aunt and uncle. But Twitter also has the potential to become a powerful weapon in your arsenal when it comes to keeping up with trending news on behalf of your clients. If done correctly, Twitter can be your ultimate newsjacking tool.


Newsjacking. Like carjacking, but different.

Newsjacking. Like carjacking, but different.

Newsjacking? Yes, it’s now a thing, and it was born right out of the 24/7/365 news cycle. What it amounts to is injecting your client and message into a breaking news story, gaining a foothold in the voice and commentary of a developing story.

While you may still spend copious amounts of time polishing a quarterly PR action plan to execute on behalf of your clients, newsjacking offers you the ability to strike fast, strike hard, and rack up worthwhile media wins, often on a weekly basis.

According to one of the foremost experts on newsjacking—he literally wrote the book, “News Jacking”, author David Meerman Scott says, “The traditional PR model—sticking closely to a preset script and campaign timeline—no longer works the way it used to. Public discourse now moves so fast and so dynamically that all it takes is a single afternoon to blast the wheels off someone’s laboriously crafted narrative.”

So prolific. 

Take a look at one of Scott’s bell curve graphics, which displays the art of newsjacking:

Using Twitter to Newsjack

What two Twitter accounts might look like.

What two Twitter accounts might look like.

Here are some helpful suggestions for weaponizing Twitter to aid your own newsjacking efforts. First, if you use your personal Twitter account to keep up with friends and family, you may want to consider establishing a separate Twitter account using your work email address to register. That way, you can begin following only work-related content, delivered in 140 characters or less. Immediately follow the key reporters and industry news sites that cover your market. Repeat this exercise for each client you represent.

Once you’ve established a healthy list of key influencer accounts, check this work Twitter account one to two times daily in the pursuit of a newsjacking opportunity. If you find a suitable breaking news story, update or opinion that you feel your client should be in on, write up a quick pitch and start emailing key media contacts.

Here’s a real world example. I represent Dillon Gage Metals, an international wholesaler of gold, silver, platinum and palladium. In turn, I use Twitter to follow breaking industry news from clearinghouse sites such as Kitco News, The Gold Report and Streetwise. If I happen to note that gold prices have reached a 6-month high, I can then craft a quick pitch, asking reporters if they’d like any commentary from my own esteemed experts. At times, this approach works like a charm.

Let’s not get too hasty, though…

A word of caution, however. Newsjacking can be a tremendous tool to insert your client’s opinions into breaking news or otherwise. But the blade can be sharp on both ends if you’re not careful. Never—and I mean NEVER—send out a tasteless, craven attempt to gain your client some attention just for attention’s sake. The PR firm that attempted to use the tragic 2014 suicide of Robin Williams to advance their causes should still be smarting from the backlash they justifiably received. Be tasteful. Keep it professional. If you’re in doubt, seek a second opinion.

Twitter is my absolute favorite social media platform. Not only does it keep me entertained, but it also keeps me sharp and focused on breaking news opportunities from which my clients can benefit.

Jeff is a senior account executive at TrizCom PR

From national industry leaders and Dallas-Fort Worth’s largest companies to startups and growing enterprises, TrizCom PR provides public relations and social media services to a wide variety of businesses encompassing startup, healthcare, lifestyle brands, B2B, energy, tech, entertainment, food/beverage and beyond. TrizCom PR has a dynamic track record of local, regional, national and international media placements on behalf of its clients that, if monetized, would equal hundreds of millions of dollars. In 2014 and 2015, TrizCom PR has been named in the top 25 of PR Firms by Dallas Business Journal. TrizCom PR is a Certified Woman Owned Business Corporation (NWBOC). For more information on TrizCom PR call 972-247-1369 or visit

Jeff’s contact information:
O: 972-247-1369
C: 972-961-6171